Travel and Taxes: What You Can Deduct This Summer

Summer is the perfect season for travel—but if you're a small business owner or freelancer, you might be wondering: Can I deduct any of this? The answer is yes… if you meet the IRS criteria.

Let’s explore how to make your summer travel work for your business—and your tax return.

1. The Trip Must Be Primarily for Business

If you're traveling somewhere mainly for work—like to meet a client, attend a conference, or scout business opportunities—then many travel-related expenses can be deductible.

However, if the purpose of the trip is mostly personal (like a vacation), you likely won’t be able to deduct any costs—even if you squeeze in a meeting or two.

2. Deductible Travel Expenses

Eligible business travel expenses may include:

• Airfare, train, or car rental

• Hotel or lodging costs

• 50% of meals while traveling

• Taxis, rideshare, and public transport

• Internet and phone charges

• Baggage fees and business-related supplies

Note: These must be ordinary and necessary for your business—and you’ll need proper documentation.

3. What About Combined Business and Personal Travel?

If you mix business with pleasure, you can still deduct the business portion of the trip. That means if you stay extra days for leisure, you can only write off costs tied to business days.

Example: Fly out Wednesday, work Thursday–Friday, vacation Saturday–Sunday = deductible airfare + 2 days of lodging + 50% of business meals.

Final Thought

Travel can absolutely be part of your business growth strategy—just keep it clean, documented, and focused. At Tax Pros HQ, we’ll help you make sure your deductions are legit and optimized.